New and Important Regulation for 2022

Below you will find a summary of key changes for 2022 that will impact you as an Exhibitor or Contractor, however, please make sure to read the whole manual for full details. The manual provides both recommendations and mandatory rules. 

Due to COVID-19 we have introduced some new measures and regulations to EGX 2022 and further details can be found across the manual. Please pay particular attention to the new stand build regulations, shell scheme pages, tasks/deadlines and cleaning and hygiene sections.

Details about how we plan to keep our attendees safe, and changes you should expect to see at the event can also be found here;

If you have a fever, cough, shortness of breath, feeling unwell or suspect to have symptoms of COVID-19, please seek medical attention and do not attend the event.

Please note: We are currently reviewing the latest guidelines set out by the government and therefore, our guidelines currently stated in the manual are subject to change. We are constantly monitoring the latest information and will always work in line with the guidance set out to us by the government and ensure the safest possible environment at our events.

  • Access Badges & Passes  
    • EGX 2022 is pre-registration only. 
    • All stand personnel required on the stand during the event days, including stand-by contractors, catering and hostess staff must be allocated a badge through the exhibitor portal and will come out of the exhibitor badge allocation.
    • Contractors are now required to register in advance and complete the site induction before being allowed into the exhibition halls.
  • Cleaning and Hygiene
    • You should consider enhanced and visible cleaning regimes throughout the event to complement the venues additional measures e.g. hiring a dedicated stand cleaner for open days. All high touch points should be regularly cleaned with appropriate cleaning materials during build, show open and breakdown.
    • Please ensure that you provide visible hand sanitisers for both staff and visitors on your stand.
    • For full details on the cleaning packages available, click here.
  • Exhibition Timetable – Provides information of the build up, show open and breakdown dates and times.
  • Exhibitor Catering
    • Please click here for Catering Guidance from venue.
    • Please note all stand hospitality must be ordered via the official caterer. All exhibitors will be charged a concessions fee for any external caterers being used.
    • Hospitality, stand catering and retail services will be provided in line with latest government guidance. 
  • Exhibitor & Contractor Welfare -  Useful steps to prioritise contractor & supplier welfare.
  • Logistics, Lifting & Delivery 
    • All deliveries must be made directly to the official lifting contractor. You can either then collect these yourself or arrange for the lifting contractor to deliver to your stand. 
    • Consider methods to reduce frequency of deliveries.
    • Encourage drivers to stay in their vehicles where this does not compromise their safety and existing safe working practice.
    • Where possible and safe, having single workers load or unload vehicles.
    • Putting in place procedures to minimise person-to-person contact during delivers

    For more information about logistics, please click here.

  • Stand Build Regulations
    • No longer permitted in 2022 :
      • No live performances that will draw a crowd are permitted. (Including; magicians, Dance Displays, Singers, Bands and/or musical performance, and acrobats)
      • Promotional giveaways and brochures are discouraged. Stands are discouraged from handing out leaflets/giveaways.
      • No Double Decker stands
      • Enclosed Stands are not permitted
      • Enclosed Meeting Rooms are not permitted
      • Ceilings on stands are not permitted
Please click here for the full breakdown of 2022 stand regulations.
 
  • Sustainability - Our new Exhibitor Environmental Checklist is now available and has useful tips to lower your environmental footprint whilst you are exhibiting with us.
  • Your Tasks & Order Deadlines - A list of all the order forms and deadlines dates to help you complete these in a timely manner. Please pay extra attention where deadlines may now be earlier than previous years due to new lead times as a result of COVID-19. Orders should be placed in advance to reduce onsite contact.
  • Venue & General Information – In this section you will find detailed information on the venue including the address and other specific details you may find useful. The venue has made some changes to operational measures in order to provide a safe environment for everyone.

WARNING: Unsolicited Marketing Communications

It has come to our attention that our customers are increasingly being targeted by companies claiming to supply exhibitor/visitor/participant lists and details relating to our events and products at a cost.  Be vigilant – this data is likely fraudulent.  If you receive any such unsolicited offers, please do not respond unless you have checked with us first.

RX Global does NOT sell or pass your data to any third party without your permission.

Exhibition Timetable

BUILD UP

Date Hours Type
Saturday 17th September
0800- 2000
Drop off ONLY into hall 15
Sunday 18th September
0800 - 2000
Official contractor access
1200 - 2000
Space only stand construction
Monday 19th September
N/A
“Dark day” Halls closes – No access
Tuesday 20th September
0800 – 2000
Space Only Stand Construction
Wednesday 21st September
0800 - 2000
All stand types

All stand-fitting & construction must be completed by 2000 on Tuesday 20th September.

Only stand dressing should take place on Wednesday 21st September.

Aisle carpet will begin being laid Wednesday 21st September 1800 so all aisles must be clear of debris and pallets & crates should be removed from the hall by 1800.

OPEN DAYS

Date Hours Type
Thursday 22nd September
0800 – 1000
Access for all exhibitors
1000 - 1800
Show Open
1800 - 2200
EGX After Hours*
Friday 23rd September
0800 – 1000
Access for all exhibitors
1000 - 1800
Show Open
1800 - 2200
EGX After Hours*
Saturday 24th September
0800 – 1000
Access for all exhibitors
1000 - 1800
Show Open
1800 - 2200
EGX After Hours*
Sunday 25th September
0800 - 1000
Access for all exhibitors
1000 - 1800
Show Open
1800
Show Close

BREAKDOWN

Date Hours Type
Sunday 25th September
1830 - 1900
Removal of stock, portable displays and exhibits
1900 - 2200
All stand dismantling
Monday 26th September
0800 – 1800
Space only stands dismantling
1800
Halls Close

Halls must be clear of exhibitors, stand contractors and stand fittings including waste material by 1800 on Monday 26th September. Exhibitors will be charged for any carpet tape or stand construction materials left by their contractors.

*If you are working onsite during the build up and breakdown periods you will be expected to wear appropriate Personal Protective Equipment. You will be checked by security as you enter the venue to ensure you have a high visibility vest and suitable footwear (no opened toed shoes or heels). 

Exhibitor Badges & Passes

Admissions

Please ensure that you and your team have received, read and understood the admissions policy - a copy can be downloaded here.

Exhibitor Personnel Badges

For security reasons every member of your stand staff must wear an Exhibitor wristband in order to gain admission to the hall. This provides access to the show during build up and breakdown times as well as the open period. It is requested that exhibitors wear their wristbands at all times during the event.

Please note that wristbands are non-changeable.

The Main Stand Holder will receive an email with the number of tickets included with your booking attached to it. Exhibitor Wristbands are non-transferable.

The number of passes to be included with each booking is as follows:

  • Space only/Blank Canvas Option: 1 pass for every 9 sqm booked (with a limit of 100)
  • Hands on Gaming Options: x 2 for every 4 screens booked, then 1 for every 2 screens after that
  • Rezzed Stands: 2 exhibitor passes for the first screen booked then 1 for every 2 screens after that
  • Rezzed Open Booths: 2 exhibitor passes
  • Career Fair Stands: 2 exhibitor passes for single stands, 3 exhibitor passes for double stands
  • Retail Village Stands: 1 exhibitor pass for every 4 sqm booked
  • Tabletop Demo Tables: 1 exhibitor pass per table • Tabletop Retail Stands: 2 exhibitor passes for single stands, 3 exhibitor passes for double stands 

Contractor Badges - Build and Breakdown

Before arriving onsite please ensure that you and your team have received, read and understood the site rules - a copy can be downloaded here.

At EGX we now need all contractors and exhibitors who are coming onsite for build or breakdown to register their details and complete the site induction before they will be allowed into the exhibition halls. You will receive an e-badge once you have completed the process which you will need to use as access into the halls for build and breakdown each day. Please note that exhibitor badges are for show open only and cannot be used on build or breakdown days. 

Contractor Registration is now live and every contractor coming onsite for build or breakdown should follow the below instructions to register themselves and complete the site induction before arriving onsite. Please share this information with all contractors coming onsite for build and break down. 

 

Before coming onsite:

1.      Scan the QR code below with your mobile phone, or alternatively download the TAAP Visitor Book App to scan the QR code. 

2.      Fill in the registration form, attach a photo of yourself (this will be used to make sure the badge belongs to you onsite) and review the site rules.

3.      Press ‘Submit’ to generate your e-badge which is valid for build and breakdown.

4.      Save the e-badge to your phone to take onsite with you.

Onsite:

1.      When you arrive onsite show your e-badge to security who will check your photo and then let you in to the exhibition halls. This will be done every day you enter the exhibition halls so make sure you have your e-badge easily accessible.

To avoid delays we strongly recommend you complete your registration in advance.

The data collected from contractor registration is shared with relevant parties involved in the organisation of EGX London 2022. For more information please view our Privacy Policy.

If you have any issued registering in advance, please contact egx.operations@rxglobal.com.

Please note:

  • Contractor e-badges are NOT valid to gain entry to the exhibition halls during the show-open period.
  • Access to the venue during build-up and break-down periods is subject to persons wearing appropriate PPE.

Maintenance Passes

This year we are unable to issue maintenance passes to contractors for the show open period. If you require access to a stand during show open your badge must be included in the exhibitor badge allocation and included in the stand capacity/density calculations.

If you require contractor access to your stand after show close, please email egx.operations@rxglobal.com

Sustainability

EGX is committed to promoting sustainability in exhibitions and we continually work with venues, suppliers and contractors to reduce the impact our activities have on the environment.

RX has signed up to the Net Zero Carbon Events pledge with the aim of achieving zero emissions by 2040. To help us reach our goal we have produced a sustainability charter, guided by the UN Sustainable Development Goals which will direct our considerations as to the ways in which our events are organised.

With the charter in mind we have created an Exhibitor Sustainability Checklist which you can utilise in the planning of your participation at EGX 2022.

We are also pleased to announce the below sustainable initiatives that you can participate in at the event:

  • Prominent recycling bins across show floor

For more Information:

If you have any ideas or suggestions regarding sustainability at our events then please do not hesitate to contact us.