Stand Build Regulations

Below you will find stand build regulations which must be applied to your space only stand design. We have highlighted various general regulations which you may find helpful when designing your stand however please note that this is not a definitive list of regulations. It is the responsibility of the exhibitor and their contractor to ensure their stand design complies with all applicable stand build regulations detailed in the venue technical regulations.

Failure to comply with the regulations laid out below may lead to your permission to build being revoked and changes to the stand build being undertaken onsite or complete removal of the stand.

The eGuide can be downloaded here

Temporary Changes to Stand Build Regulations during COVID-19

Visitors will have got comfortable being in spaces like offices, shops and public transport before coming to exhibitions. They will have developed new behaviours and expectations of the design and cleanliness of any new space they enter and that includes exhibitors’ stands. All of us need to make sensible adjustments to the space we are responsible for managing at exhibitions to ensure we maintain a safe environment. 

The new measures highlighted below are temporary  for 2022 and we expect to remove them from future shows, as soon as the current situation has passed. We also do not want to impose additional cost on exhibitors by asking them to make substantial changes to their usual stand design. Therefore the aim of these changes is to:

  • Simplify your design and create more open space for people to move freely around. Simply leave elements out for this year rather than complete redesign.
  • Double decks and enclosed meeting areas are not permitted to improve ventialtion on the stand.
  • Add cleaning and sanitisation measures for staff and customer use.

Authorised Stand Build Materials

See Fire and Safety Regulation section here.

Build Height Limits

The overall height of stand fitting for single-storey stands including cladding of columns is 4m from the floor level. Requests to exceed this height will only be considered provided they are submitted to us in writing and accompanied by full technical drawings and structural calculations. Any construction over 4m is classified as a complex stand and charges will be made for structural approval.

Please be aware all stands must be dismantled and removed by 1800hrs on Monday 26th September, including waste. Only submit plans for stands that are over 4m with a thorough method statement if you believe this can be achieved in the time frame available.

Please refer to the Space only Regulations Stand Plan Submission section for details on how to submit your design. The deadline for stand plan submission is Monday 8th August.

Ceilings on Stands

Good ventilation is important in preventing the transmission of COVID-19 and therefore solid ceilings on stands are not permitted.

Chipboard

Please note that chipboard, particleboard and low-density fibreboard (LDF) is not suitable for construction and in particular of weight bearing structures. The H&S Manager and Structural Engineer will identify stands which do not comply during the build process and all necessary remedial work must be completed before the stand will be permitted to open.

Complex Structures

A complex structure is any form of construction of any height, which would normally be designed by an engineer and/or has, through a risk assessment, been found to provide significant risk. Structures over 4 metres in height, multi-storey stands, raised platforms and all suspended items are considered to be complex structures.

For all stands exceeding 4m in height, with two storeys, with a platform exceeding 600mm in height, or deemed by us to be complex structures, drawings must be submitted electronically to our online stand design submission system, for onwards submission to the venue, local authority and our structural engineers.

Compressed Gas

Use of compressed gases will only be permitted where essential and by accepting these must be registered as a special risk. A certificate of installation by a Gas Safe Register fitter is required for LPG installations.

ExCeL is solely responsible for the supply and connection of natural gas, compressed air, water and waste services. Please contact EGX London Operations here to discuss your requirements further.

Construction & Dismantle Phase Plan (CDPP)

In April 2015 the Construction (Design and Management) Regulations were revised and now apply to all ‘construction’ activities in the UK including all those at the event build up and break down periods of exhibitions.

The result of this is that you now need to be aware of and deliver your duties as laid out within the regulations. You will notice below the repeated use of the word “must”, which means these are duties that have to be complied with under UK law.

There is compulsory documentation that you will have to produce for the management of your exhibition stand, these requirements are detailed below. The regulations are intended to provide a framework to help you ensure that your stand is constructed safely and help you understand your obligations. Please refer to the Health and Safety Section in this manual on page

The key principles to manage construction safely are:

• eliminate or control risks so far as is reasonably practicable

• ensure work is effectively planned

• appointing the right people and organisations at the right time

• making sure that everyone has the right information, instruction, training and supervision to carry out their work safely and without risks to health

• have systems in place to help parties cooperate and communicate with each other and coordinate their work

• consult workers with a view to securing effective heath safety and welfare measures

 

What are the responsibilities of an Exhibitor under CDM?

Exhibitors must ensure that their participation at an event is carried out safely. The Construction, Design & Management (CDM) Regulations do not replace any existing law but are intended to provide a framework to help you ensure that your stand is constructed safely and help you understand your obligations.

 

Space Only Exhibitors:

Under CDM you are defined as the ‘Client’ and your duties/responsibilities are:

a. Make arrangements for managing a project. You do not need a specialised CDM co-ordinator. You do need to ensure that someone is named as responsible for ensuring all of the required roles are fulfilled. The majority of your responsibilities can be delegated to your space only stand builder (contractor), marketing agency or designer if you use one.

b. Ensure construction work is carried out safely and that welfare requirements are complied with. This can usually be delegated to your Stand Builder or agency.

c. Ensure a Construction & Dismantle Phase Plan is drawn up. The responsibility here is to ensure that there is one. Your Designer/Contractor will do this for you and will run alongside existing Risk Assessments and Method Statements that they should be doing as part of their obligations under other legislation.

d. Notify the project if above threshold. You will be required to notify the HSE if the construction phase exceeds 500 person days. So for example if you had a very large stand that needed in excess of one hundred workers on it daily for a five day build up, the build of the stand would need to be notified to the HSE as a separate project.

 

Appoint a Principal Designer, Principal Contractor & Contractors:

a. The Principal Designer would be the person or company who is in control of the ‘designs’ of your stand.

b. The Principal Contractor would be the person or company who is in control of the ‘build’ of your stand. The Principal designer and Principal contractor could be the same company.

c. The role of Contractor is often provided by the same company who fulfil the Principle Contractor role. However, should the Principal Contractor employ a third party or other sub-contractors to actually deliver on-site, the third party or sub-contractor would take this responsibility on.

d. The above roles may be carried out within your own business, by one external party or by two separate parties. They can also be carried out by the same person – the important thing to remember here is that you appoint parties to fulfil the below elements and the parties you appoint are competent, understand their responsibilities and liaise with each other.

 

The Principal Designer must:

• Ensure that all planning and design, pre-construction, is carried out in compliance with the law.

• Ensure that risks are identified, eliminated and controlled at the design stage.

• Ensure that a Construction Phase plan is drawn up and a Health & Safety file is prepared and revised where necessary.

• Ensure that pre-construction information is provided to contractors.

 

The Principal Contractor must:

• Plan, manage and co-ordinate the construction phase (build-up & breakdown).

• Ensure work is carried out without risks to Health & Safety.

• Draw up site rules for the stand area (these will often mirror the Event’s rules, but should not be limited to this), ensure suitable inductions and welfare facilities.

• Restrict access to your site as and when required by the work being carried out at the time.

 

The Contractor must:

• Plan, manage and monitor the way construction work is carried out. This includes ensuring it is safe to construct and remove within an event environment.

• Plan construction in such a way that it has little or no impact on the neighbouring constructions or contractors.

• Provide information, instruction and training.

• Liaise and comply onsite with event Operations team (Floor Management).

 

What are the responsibilities of the stand designer & builder?

Stand Designers and Stand Builders need to ensure that their participation at an event is carried out safely. Each Space Only exhibition stand will be classed as a separate CDM site within the larger CDM site of the event itself. Under the Construction, Design & Management (CDM) Regulations the roles fulfilled and key duties/responsibilities are outlined below:

a. Under CDM, your role is defined as that of the Principle Designer and/or Principle Contractor.

b. Both of these roles require the Stand Builder to ensure that the CDM “Client” – i.e. the exhibitor

– is aware of their own duties within CDM, which are effectively to provide resources to the project, appoint the other CDM roles, manage their coordination and ensure that these other organisations fulfil their duties such as producing a Construction Phase Plan, Risk Assessment and Method Statement and providing welfare.

c. In exceptional circumstances, where a stand build exceeds 500 person days, the Client will need to notify HSE. So for example if you had a very large stand that needed in excess of one hundred workers on it daily for a five day build up then the build of the stand would need to be notified to the HSE as a separate project

d. As well as educating the exhibitor, as a Principal Designer a Stand Builder will be responsible for controlling the pre-construction information, design and planning phase of the project. They will be responsible for using and communicating exhibitor, organiser and venue provided information. They will also be responsible for coordinating in-house and external technical designers including a structural engineer where relevant, designing out fabrication and assembly risk before production starts, assembling a Health and Safety file and Principal Contractor liaison (if not taking this role on themselves).

e. As Principal Contractor, the Stand Builder will then manage and monitor the construction and de-rig safely, documenting their approach in a Construction & Dismantle Phase Plan. They will coordinate and manage freelancers and subcontractors (identified simply as ‘Contractors’ under CDM), undertake an induction talk and provide relevant health and safety information, instruction, training and supervision to all personnel, including emergency and first aid arrangements. Stand Builders should also undertake due diligence on their own suppliers and also on those suppliers appointed by a venue or an organiser where required.

 

What is the Construction & Dismantle Phase Plan?

The Construction & Dismantle Phase Plan is a simple plan that needs to be documented and communicated before the construction work starts. Essentially it needs to demonstrate that you have thought about health and safety involved with the construction (and de-construction) of your stand.

 

A Construction & Dismantle Phase Plan (CDPP) is compulsory for all space only stands and other stands where construction activities occur. It requires you to consider and document the following:

• Who are the duty holders? (particularly Principal Contractor)

- What training/experience do they have?

- What do they need?

- How will they be monitoring progress & safety?

• How will site rules, changes of information, Construction Phase Plan, Method Statement, Risk Assessment, and Accidents & Incidents be communicated?

• What consultation process is in place with your contractors?

• Who is responsible for what?

• What are the site rules?

• What are your Welfare Arrangements?

• What are the main dangers in your construction process and what controls are in place?

 

A template for a Construction & Dismantle Phase Plan can be downloaded here. Please note that the style in which you provide the plan is not mandated and you may submit the document in your own format.

 

We require your Construction & Dismantle Phase Plan to be submitted as part of your stand design submission. Permission to commence build will not be issued until this plan is received. Please submit your plan to Ops Squad Stand Plan Team.

COVID-19 H&S Documentation

As an Exhibitor it is your responsibility to have COVID-19 H&S Documentation in place. Every stand exhibitor and their contractors must ensure that they have identified any risks with working onsite and what control measures they will put in place to protect both their workers and others from coronavirus e.g. cleaning & hygiene, ventilation, staff procedures etc. These measures should be clearly displayed in your COVID-19 H&S Documentation. Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build, show open and breakdown.

COVID-19 H&S Documentation should demonstrate that the following have been considered, and appropriate safety measures have been implemented and communicated;

  • Ventilation
  • Cleaning & hygiene
  • Staff procedures and welfare

COVID-19 H&S Documentation should include, but is not limited to:

  • The COVID-19 Exhibitor Responsibilities Form
  • A detailed risk assessment for show open, identifying any risks with working onsite and what control measures are put in place to protect both your workers and others from COVID-19. This does not need to be submitted but must be available if requested.
  • A COVID-19 risk assessment for build and breakdown (only required from space only stands, or shell scheme stands who are building within their stand – submit as part of stand plan submission)
  • Any other documents you, or your contractors deem necessary e.g. COVID-19 Contingency Plan, Travel policies etc. We do not need copies of these documents submitted.

Demonstrations

Demonstrations on stands during the event must be safe and without risks to health and safety and where necessary covered by a risk assessment. As a result of COVID-19 demonstrations to groups are prohibited this year. 

Please click here for for further information. 

Display Materials

See Authorised Stand Build Materials inc. Display Materials here.

Dividing Walls

On divided sites, you are responsible for erecting and decorating dividing walls facing onto your stand area to a minimum height of 2.5m. Walls above 2.5m must be clad and finished on both sides, with the reverse side being decorated from 2.5m upwards by the Exhibitor who has erected them. Such walls overlooking adjoining stands must be finished in a neutral plain colour only. The minimum height for dividing walls is 2.5m.

The maximum height for dividing walls of single-storey stands is 4m where height limits allow (see Build Height Limits). This is 4m from the venue floor to the top of the wall and not from the top of your platform.

Doors - Vision Panels

Where doors are present on your stand they must follow the below guidance;

  • The required minimum effective clear width of a door is 800mm.
  • Doors must have a vision panel with a zone of visibility spanning from 500mm to 1500mm above the floor. The exception to this is doors to small storerooms, where a small panel may suffice.
  • Emergency exit doors must open outwards in the direction of escape.
  • Doors must be recessed where they open on to public circulation areas, e.g. they must not open directly on to a gangway.
  • Sliding doors are not acceptable as emergency exit doors.

Double Deck Stands

Double Deck stands are not permitted at EGX London 2022.

Dust

There is zero tolerance on dust-creating activities in the halls to avoid additional hazards from coughing and reducing cleaning requirements. All dust must be extracted at source by mechanical means. MDF and chipboard must not be machined on site, as the dust produced is hazardous to health. 

Early / Late Working

If you have appointed a stand contractor to build your open space stand, you must be assured that the design of the stand is such that it can be built within the specified times as stated in this manual.

Late working outside the published build up and breakdown schedule is permissible only at the Organisers discretion and will be subject to an hourly charge.

Electrical Installations & Testing

Exhibitors and contractors must comply with The Electricity at Work Regulations, the IEE Wiring Regulations, the EVA Electrical Regulations and the venue’s electrical regulations.

All work must be carried out by competent and qualified electricians and all temporary installations must be protected by an RCD and inspected before power is supplied to the stand. All electrical installations should be carried out by the official contractor.

As the exhibitor, it is your responsibility to order adequate power supply for your stand. Failure to do this will result in delays on site, could be a fire risk and will incur additional costs. On site checks will be carried out by the appointed Health & Safety Officer, as well as the official contractor. In all cases the decision of the Organiser and its appointed representative is final.

There should be sufficient correctly installed and rated power sockets to preclude the use of extension leads and long trailing flexes. If essential, extension leads must be correctly fused and limited to one per socket. Multi-sockets must not be used. Electrical wiring and fittings are to be covered and not hanging down/protruding between adjoining stands.

PLEASE NOTE: Some electrics on stands are designed as ‘plug and play’ this means that often the stand builder’s electrician who comes onsite is not a qualified electrician as they are only plugging items together. However these electrics now need to be tested once they are all plugged together. If you have qualified electricians on your stand they will be able to do this testing themselves and there will be no additional cost to you. However, if your "electrician" is not qualified then you will need to ask your stand builder to ensure someone who is qualified is present or obtain a quote for the testing from the official electrical contractor.

If you have any questions please contact the Operations Team here or alternatively click here to download the E-guide here.

Emergency Exits & Direction of Escape

Alternative escape must be available from any point within a stand or structure leading to a place of safety. Escape routes should have a minimum, unobstructed height of 2.1m, other than within doorways, which should have a clear height of not less than 2.06m.

The minimum permitted gangway width is 2 metres, except within stands of less than 100m2, where gangways must be no less than 1m wide.

There should be no obstruction that could impede the free flow of people using the escape route.

All floors should be even and have a firm, smooth and slip-resistant finish. Trip hazards should be avoided.

The maximum travel distance from any part of a stand to a gangway shall not exceed 50 metres. Where there is only one means of escape from the stand, this must be reduced to 20 metres. In either case, the maximum travel distance should be reduced by 25% where alcohol is being served.

Enclosed Stands

You should avoid enclosing areas of your stand as this restricts air flow. If enclosing larger areas of your stand you must have a COVID-19 management plan in place and approval subject to Organisers. 

Equality Act

It is the exhibitors' responsibility to remove all barriers to service and make their stand accessible to wheelchair users to comply with The Equality Act (UK Only). Where exhibitors have a platform on a stand over 13mm a reasonable adjustment is to incorporate a ramp into the platform within the stand area. Whatever the content of the stand is it needs to be accessible to all. Please note the following when designing your stand:

  • Stands with platforms that exceed 13mm should incorporate a ramp into their stand design.
  • Ensure that your stand incorporates enough space. The DDA requires 1.2 metres aisle width - though only 750mm for an internal door - suggesting that 750mm would be enough
  • The gradient of any ramp should be no greater than 1:12
  • If a stand is a double-decker, then it is probably not practical to offer lifts. Therefore please ensure that any services such as refreshments can be brought downstairs on a tray for those that need it
  • Serving counters should have a low access point no higher than 760mm or a lap tray should be provided for the convenience of disabled visitors.

Fire & Safety Regulations

All stand construction and displays must be made from fireproofed materials and installed to local authority satisfaction. Any goods attached to your stand will constitute part of your stand and will be subject to these regulations.

Timber Used in Stand Construction & Displays

All timber under 1 inch thick must be impregnated (pressure process) to BS476 PART 7 CLASS 1 Standard. Boards, plywood, chipboard etc. must be treated in the same way if they are under 18mm thick. Timber over 1 inch thick need not be treated & MDF is acceptable in most cases.

Treated boards will have BS 476 – PART 7 – CLASS 1 marked on them.

Plastics/Stand Dressing

All plastics must conform to BS 476 – PART 7 – CLASS 1 Fire Regulations. Lexan and Macralon are acceptable. PERSPEX MUST NOT BE USED.

Artificial plants and flowers which are combustible and give off toxic fumes must not be used for stand dressing. Silk type flowers are acceptable providing they have been fireproofed to BS 476 PART 7 and are marked as such. Plastic security night-sheets must also conform to the above standard.

Fabrics Used in Displays

Textile fabrics used for interior display purposes on the stand must be FLAME PROOFED or purchased already treated by use of approved chemicals, in accordance with BS 5438 & BS 5852. Certain fabrics need not be proofed, i.e., wool, twill or felt. Textile fabrics used for interior decorative purposes within stands must be fixed taut and or in tight pleats (Not Draped) to a solid backing and secured 3 inches above floor level and not touching any light fittings. Cellulose paints are flammable and must not be used for stand dressing. Only water based paints must be used.

Floor Loading Restrictions

The floor can withstand a loading of 40 tonne heavy goods vehicle or up to 25kN per m2. If you are exhibiting any items over this weight, please inform the Operations team here as soon as possible to investigate other options. Floor loading limits may vary in different parts of the venue. Those using heavy equipment especially lifting equipment must consult safety staff with regards to safe floor loading limits. Please contact the Operations Team for confirmation.

Flooring

Open space sites are not carpeted - exhibitors must provide their own floor covering.

Exhibitors with adjoining blocks of stands will not be permitted to place their own carpet in the gangways unless prior permission is given in writing by the organisers.

Nothing may be structurally attached to the floor of the Exhibition premises. 

Carpet may only be fixed to the venue floor with approved carpet tape. All carpet tape must be removed and any charges for the removal of carpet tape left on the floor at the end of breakdown will be passed direct to exhibitors.

Glazing

All glazing used in the construction of stands must consist of laminated safety glass with a minimum thickness of 6mm. Areas of glazing within 800mm of floor level and over 0.5m2, where the smaller dimension of the pane is greater than 250mm, must conform to the thicknesses shown below:

Nominal Thickness

8mm

10mm

12mm

15mm or thicker

Maximum pane size dimensions

1100mm x 1100mm 

2250mm x 2250mm 

4500mm x 4500mm

No limits

Combustible waste must be safely disposed of. Please do not store boxes, packaging or large amounts of literature on your stand. Fire patrols will be present throughout all phases of the event. Firefighting equipment is provided in the halls and fire extinguishers of approved pattern and capacity will be provided. 

Hazardous Substances

Hazardous substances are not to be brought into the halls unless deemed essential. The use of hazardous substances must be subject to a COSHH assessment. Exhibitors must declare the use or display of hazardous substances as a special risk.

Hot Works / Permits

A hot work permit must be obtained from the organisers office prior to any work being carried out. The issue of the permit is subject to the advance submission of a suitable and sufficient risk assessment and method statement for the activity, with evidence of competency for the use of any specialist equipment.

Kitchens

If you intend to have a kitchen or catering area on your stand please review the catering section of the exhibitor manual and the eGuide regulations here for further information. 

Live Edge Working Procedure

A Live Edge Working Procedure will be enforced for the construction and dismantling phases where applicable. Live Edge Working will be permitted onsite by the Safety Officer once the control measures described in the risk assessment and method statement and been verified with the construction team when they arrive onsite. Work will be stopped if the construction team are working without permission or if the construction team are found working unsafely and not following the procedures identified in the risk assessment and method statement. Any additional working hours required to make up lost time will be charged at the exhibitors / contractors own expense.

Maintenance

Under no circumstances will maintenance work be permitted on stands during the Event open hours. If at any time during the open days you need to carry out maintenance work on your stand after the event has closed please apply to the Organisers by 14:00 hrs on the same day in order that arrangements may be made for the admission of workmen and the provision of lighting. A Late Working fee may apply.  

Organisers Rights to Change Stand and Floorplan Layout

In the interests of the Exhibition as a whole, it may be necessary to remove or alter anything in - or forming part of - any stand. If we feel this action must be taken this would have to be at the expense of the Exhibitor concerned.

The exhibition floorplan is subject to change at the discretion of the organisers. Please contact the Operations Team to obtain the latest version of the exhibition floorplan.

Paint

Cellulose paints are flammable and must not be used for stand dressing. Only water based paints must be used.

Pop-Up Stands

Pop-up stands may not be used to form dividing walls on space only sites. If you are considering a Pop-up stand display, a Shell Scheme Stand must be purchased or dividing walls constructed. For further information, please contact the Sales Team here.

Ramps

It is recommended that all stands with a platform that exceeds 13mm in height should incorporate a ramp for disable access with a minimum unobstructed width of 1m.

Please refer to 'Ramped Access' section of the eGuide for further information.

Rigging

If you require rigging services please contact your sales account manager. If we are rigging a banner on your behalf as part of your stand package, please ensure that the banner is delivered to the ‘Rigging Stores’ as per the above venue address by Friday, 16th September. Please note that banners/signage is not permitted to be rigged higher than 6m (from the top of banner/signage) and all rigging needs to be approved by the Operations Team.

Risk Assessment & Method Statement

All contractors/exhibitors are required to submit a full risk assessment and method statement for the design, construction and arrangement of their stand. These documents must be submitted along with stand plans and permission to build will not be given without this information.

If you require help in producing a Risk Assessment or Method Statement, please click here to access the operations page that has guides and templates to assist you.

Signage

Signage and graphics are not permitted to overlook other stands where there is a dividing wall. Where illuminated fascia boards are used on stands, the lighting of them must be of sufficient power to light the fascia board only, and must not cause any spill of light onto neighbouring stands. No flashing lights will be permitted. We reserve the right to disconnect the electrical supply to any illuminated fascia which, in our opinion, is causing a nuisance to any other Exhibitor.

Stand Information Form

As an exhibitor, you have a legal duty of care for the safety of anyone on your stand who may be affected be your actions or omissions. You are ultimately responsible for all aspects of health & safety on your stand during the build, the open period of the show and during the break down. This form is required for exhibitors to confirm that you have complied with official guidance and updated regulations within the Exhibitor Manual, within our updated site rules and on all pre-show communication, on managing the risk of COVID-19.

The Stand Information Form is a compulsory form that must be completed by 5th September.

To complete the Stand Information Form please click here.

Stand Number Panel

A stand number panel must be displayed on every open side of the stand to aid visitor navigation. This is the responsibility of the Stand Space Exhibitors.

Storage Rooms

No excess stock, literature or packing cases may be stored around or behind your stand. Where possible storage should be factored in to your stand design, or arranged with our official lifting contractor. 

Vehicles for Display

Please notify the Operations Team here in writing if you wish to display a vehicle on your stand. The following precautions must be followed when displaying a vehicle :

• The fuel tanks of motor vehicles manufactured prior to 1984 must contain only sufficient fuel to move the vehicle in and out of the hall, due to the absence of safety features which prevent leakage.

• Fuel tanks of motor vehicles manufactured from 1984 onwards may contain fuel.

• Fuel tanks on all other petrol engine equipment must be empty.

• The fuel tank must be sealed, wherever possible with a lockable cap.

• Vehicles may require a drip tray and must be positioned within the boundaries of the stand so that any protrusions, doors, tail lifts etc., do not infringe the stand perimeter.

• The running of engines during the open period of an exhibition is strictly prohibited.

Venue & Local Authority Regulations

All work must be carried out in compliance with the regulations of the Venue and Local Authority.

If an exhibitor erects a stand which does not conform fully and in all respects to the requirements of the organiser, Venue and Local Authorities, the organisers reserve the right to alter, demolish or reconstruct the stand at the exhibitor’s expense and to make it conform to the regulations and requirements. Local Authority decisions are final.

Walling in Open Sides

Unless agreed, long runs of walling along perimeters of stands are not permitted. 50% of an open side is permitted to be solid walling. Where long runs of walling are present along open sides they must be relieved by display items. Any walling exceeding 50% of any open side should be setback 0.5m from the open perimeter.

Water Features

Water features that create mists and sprays such as fountains create the risk of the spread of Legionella bacteria in the air that can cause Legionnaire’s disease. Any such feature is a special risk requiring a separate risk assessment detailing how the risk is controlled through water treatment and testing. If you are intending to have water feature on your stand please confirm the details in writing to the Operations team so that written approval can be provided.

Work Equipment & Tools

Exhibitors and contractors have duties under the Provision and Use of Work Equipment Regulations to ensure that all tools are fit for purpose and safe to use.

  • All dangerous moving parts such as circular saws must be guarded with controls to prevent unauthorised use.
  • The use of battery powered tools is strongly encouraged to reduce trailing cables and risk of electrical hazards. Power tools are to take power form the 110v centre tapped earths provided and not from cleaner’s sockets which are 240v.
  • Those using mains powered tools must ensure that cables are not trailed across aisles.
  • All portable electrical equipment must be subject to a suitable portable equipment testing regime.

Working at Height

Working at Height is a high risk activity and close attention will be taken on working practices during the build and dismantling of stands. Where possible working at height should be avoided and if unavoidable should use work equipment or other measures to minimise the distance and consequences of a fall should one occur. Working at height is to be in accordance with LOLER and the Working at Heights Regulations. As such, all working at height is subject to risk assessment.

General Guidance:

  • All rigging is to be carried out by the official Rigging Contractor.
  • All working platforms are to have a guardrail, mid rail and toe board. Tools are to be kept on lanyards so far as is reasonably practicable.
  • Static and mobile access working platforms must be fit for purpose (see Working Platforms)
  • A Live Edge Working Policy will be enforced for the construction and dismantling phases where live edges are present.
  • Separate risk assessments are required for working on a live edge (before rails are in place). In such cases fall arrest equipment must always be used.
  • Operatives working at height other than on a static working platform designed for that purpose (e.g. Scaffold) must be clipped on.
  • Operatives working at height must have suitable head protection e.g. bump caps.
  • Ground access to areas in the vicinity must be controlled to prevent persons accidentally walking directly under high works. Ground workers in the vicinity must not work directly under high works and wear suitable head protection e.g. hard hats.

For further advice on working at height safety, please visit the Stop the Drop website or contact the Operations Team.

Working Platforms

All Mobile Elevated Work Platforms (MEWPS) must comply with LOLER and have had a Thorough Inspection (TI) in the previous 6 months. All working platforms are to have a guardrail, mid rail and toe board. Mobile access towers must be correctly constructed. Mobile access towers must be fit for purpose. Outriggers are to be used correctly with the correct height to width ratio (3.5 x shortest base width indoors and 3 x shortest base width outdoors). Mobile access towers may not be moved whilst in use and wheels must be locked off. Ladders must be footed or tied off and used in accordance with Construction (Health Safety and Welfare) Regulations. The use of domestic ladders and steps is strictly forbidden. All of the above are a summarised guide. For full details on any particular aspect you must seek professional advice for instance look on the HSE website www.hse.gov.uk or feel free to seek advice from the Operations Team here.